Minutes from second board meeting

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Sorry about the delay of publishing this. Simply forgot!

 

Board meeting held @ Lamar County Speedway on 01/20/2018

Began at 3:15 p.m.

Ended at 6:20 p.m.

Board members present: Kelly Godsey, Bob Barthelemy, Bruce Vascocu,

Ed White, Jeff Bacon, Mike Adkins.

Club Members:

  • Mike is speaking with Darren about tires with MG.
  • Rick Sweeting is to be allowed back to GSKA or “testing” at the track. *ALL MEMBERS AGREE TO ALLOW RICK BACK*
  • Event calendar, should we post all clubs that are coming?
  • Regarding club membership; you must be a member to receive trophies, plaques, and the end of the year championship title.
  • Discussed a color scheme for the club, including T-shirts and hats.
  • Bob is speaking with Stacy about designing a logo for the T-shirts (75), and Jeff is seeing about the hats (20).

Registration:

  • Pre-registration is a must.
  • *Must register early to be able to test*. Members, or non-members, will not be allowed to test on the track unless Vickie, Glen, or Mathew are present.
  • Kelly will step-up in case of an emergency and the current team in place is unavailable.
  • Discussed if it should be mandatory to register to test 24 hours prior.
  • Questioned how to refund a non-member.
  • Determined that it needs to be easier to register for testing

Annual Testing:

  • Decided to go with AKRA and their wrist bands. Bob will contact Bill concerning the wrist bands.
  • Testing hours will only be as follows:

Wednesday 4:00p.m.-9:00p.m.

Friday 4:00p.m.-9:00p.m.

Saturday 10:00a.m.-6:00p.m.

Sunday 1:00p.m.-6:00p.m.

  • Annual testing fees:

$350 includes one arm band

Discussed annual testing arm bands for the crew being priced at $50

  • Will begin offering a semi-annual testing at $150 for 3 months and $250 for 6 months, both packages include one arm band.
  • Discussed placing security cameras around the track and will secure the track with a combination of locked gates and chains across the track.

Safety:

  • Ed brought up Oval racing, there are too many safety issues.
  • Helmets on all racers are to be checked and MUST be approved.
  • Anyone racing is allowed one pass if their helmet is not Snell approved.

Board Members:

  • Discussed board members wearing certain clothing, such as vests or t-shirts, to help others identify at all races.
  • Discussed members “receiving” something, such as a free race or arm band, for helping with the club.
  • Krystal Richter will be handling social media for the club.
  • Should we allow/offer members to advertise businesses on our website?

Maintenance:

  • Discussed adding more lights on the track, most members agree that only 1 more light needs to be added on turn 1.
  • Darren is debating getting the club banners.
  • Will look into filling in the cracks on the track w/ Bobby Weinberg.
  • Discussed replacing the bent/broken pole by the Grid.

House:

  • Discussed buying the track, club house, and small portion of the property (5 acres).